Your front desk, answering parents 24/7
AI Employee handles enrollment and scheduling inquiries, answers tuition and billing questions, and captures every after-hours lead, so your staff can focus on teaching instead of the phone. Works with LearnSuite.ai or any tutoring management system.
Most front-desk volume is the same handful of questions, asked over and over, often after hours when no one is there to answer.
The inquiries that eat your day
Prospective families call and email about programs, pricing, schedules, and trial bookings. Current parents call to check a tuition balance, register for a class, or cancel a session. Website visitors bounce in the evening because there is no one to talk to. Each interaction pulls a staff member off higher-value work, and leads that arrive outside business hours go cold. AI Employee answers all of it instantly, around the clock, grounded in your own policies and live account data.
- Enrollment and scheduling questions consuming hours of front-desk time daily
- Repetitive tuition and billing inquiries that require staff to look up accounts
- Website visitors leaving in the evenings and weekends without converting
- Leads captured manually across forms, emails, and phone notes with no consistent follow-up
From a parent's first question on your website to a current family rescheduling a lesson, AI Employee covers both prospects and existing customers.
One assistant for the whole customer journey
Public visitors get instant answers about programs, pricing, schedules, and policies, plus lead capture and trial booking. Authenticated families log in with email and a verification code to self-serve on their own account, with no call required. Every flow is a no-code workflow you can tune to your center's rules.
Enrollment & lead capture
Captures prospect name, email, phone, and contact-time preference in a single conversation, checks for existing records to avoid duplicates, and creates or updates the lead in your CRM, tagged by source.
Scheduling & class registration
Authenticated parents view registered classes with subject, teacher, and upcoming sessions, register for available group lessons, and cancel private lessons with an optional reason, instantly inside the chat.
Tuition & billing answers
After email plus verification-code login, families check current balance, view payment history, and see credit or owed status clearly formatted, without calling the front desk.
Trial & consultation booking
Offers instant scheduling for tours, trials, and consultations, or confirms a follow-up time based on the parent's stated preference, removing friction from the enrollment funnel.
Grounded program Q&A
Hybrid RAG plus knowledge-graph retrieval answers questions on subjects, test prep, schedules, pricing, and tutor qualifications using your crawled website and uploaded documents.
Human handoff when needed
When a question is too complex or shows strong purchase intent, the assistant collects contact details and interest area and routes the lead to your inbox or notification channel for staff follow-up.
AI Employee is a layer on top of your tutoring management system. It reads and acts through APIs while your existing platform stays the system of record.
Works with your system, not instead of it
LearnSuite.ai is our reference integration, with pre-built connectors for authentication, billing, scheduling, and enrollment endpoints. The same adapter pattern connects to other tutoring management systems with REST APIs. No rip-and-replace, no separate database to maintain. Public Q&A needs no integration at all; authenticated self-service activates when you connect your platform.
- Pre-built LearnSuite connectors for login, balance, payment history, class data, and enrollment
- Adapter architecture maps to other tutoring management systems via their REST APIs
- Two modes: unauthenticated Q&A and lead capture, plus authenticated account-aware actions
- Your platform remains the system of record; AI Employee stays a stateless, configurable layer
Add one script tag to your website, ingest your content, and customize flows in a no-code admin portal.
Live in minutes, no engineering required
The embeddable widget deploys with a single script tag and supports theme presets, full CSS customization, dark and light mode, proactive engagement triggers, and multi-language. Ingest your knowledge base by crawling your website or uploading policy, pricing, and FAQ documents. Build and adjust workflows visually with seven step types, no developer involved.
One-script-tag widget
Embed on your site in minutes with theme presets, CSS customization, proactive engagement triggers, and privacy controls. Works in dark or light mode and multiple languages.
Crawl & upload your knowledge
Point the crawler at your website or upload policies, pricing, and FAQs. The pipeline chunks and indexes content with status tracking, ready for accurate, source-grounded answers.
No-code workflow builder
Customize enrollment, balance, registration, and cancellation flows with seven step types and human-in-the-loop control. Add business rules without writing code.
Beyond answering questions, AI Employee retains context, reasons across your knowledge, and gets better over time.
An assistant that remembers and improves
A four-tier memory system gives the assistant continuity across long conversations and return visits, so families do not repeat themselves. Hybrid RAG, knowledge-graph, and reasoning retrieval delivers grounded answers with citations and confidence scoring instead of keyword guesses. Weekly self-reflection refines behavior automatically, with no retraining. Real-time voice via Gemini Live and outbound calls via Twilio extend engagement beyond text.
Four-tier memory
Conversation summaries, semantic facts, episodic snapshots, and procedural learning keep context across sessions and improve responses over time without retraining.
Hybrid grounded retrieval
RAG plus knowledge graph plus reasoning answers questions accurately from your own content, with answer citations and confidence scoring to keep responses trustworthy.
Voice & phone
Real-time voice conversations via Gemini Live and outbound calls via Twilio for enrollment confirmations and follow-ups, with transcription and outcome tracking.
A full admin portal gives owners and operators visibility into conversations, knowledge quality, and lead flow.
See what families ask and how well you answer
Review conversations across the center, filter by mode, and inspect message-level detail. Knowledge-quality dashboards show retrieval score distribution, document coverage, and which content is under-utilized, so you can close gaps in what families want to know. Multi-tenant isolation means a single deployment can serve many centers with separate data, branding, and credentials.
- Conversation analytics with topic, satisfaction, and quality tracking
- Knowledge-quality dashboard surfacing coverage gaps and under-used content
- Lead capture logged to CRM with source tagging and contact-time preferences
- Multi-tenant isolation to scale one deployment across multiple centers or locations
Stop answering the same questions twice
Give parents instant answers on enrollment, scheduling, and tuition around the clock, capture every after-hours lead, and free your staff to focus on students. See AI Employee on your own content in a quick demo.