See AI Employee answer your questions, on your documents
Tell us about your communities or your center and we'll run a guided walkthrough on a corpus that looks like yours — chat, voice, citations, and the deflection-rate dashboard. No prep work required on your end.
30 minutes, concrete, and built around your real questions
What a guided demo looks like
This isn't a generic slide deck. We point the platform at documents like yours — CC&Rs, bylaws, board minutes, ARC guidelines, or your center's policies and pricing — and let you ask the questions your staff field every day. You'll see answers come back grounded in the source, with the specific section cited (CC&Rs §4.2.1, Minutes 2026-04-12), plus the same response delivered through the inbound voice channel.
- A live chat walkthrough on a document set that mirrors yours
- The inbound voice agent answering the same question aloud, with citations spelled out
- The HOA Admin Console: communities list, per-community dashboard, document inventory, integrations status
- The deflection-rate dashboard and common-questions report that map directly to support cost
- Time for your specific questions on multi-tenant setup, onboarding, and integrations
A few details so we can tailor the walkthrough before you arrive
Tell us about your business
Share the basics below and we'll prepare a demo environment that reflects your vertical and scale. The more context you give us, the more relevant the session — but every field except your contact details is optional.
- Company name and your role
- Vertical: HOA management, tutoring center, or other
- Your current management system (Vantaca, AppFolio, CINC, LearnSuite, or another)
- Number of communities or students you support
- Anything specific you'd like us to show or any document types you want answered
HOA management
For management companies running multiple communities. We'll show document Q&A, voice, the multi-tenant console, and where Vantaca self-service fits.
Learn moreTutoring centers
For centers and academies. We'll show 24/7 lead capture, authenticated self-service for balances and scheduling, and LearnSuite integration.
Learn moreAnother vertical
The platform is system-agnostic and multi-tenant. Tell us your use case and we'll map the core engine — chat, voice, RAG, workflows — to it.
We sit on top of your system of record, not in place of it
Works with the systems you already run
AI Employee is the AI chat and voice layer over your existing platform. Your data stays in your system of record; we read it through standardized integration adapters and stay strictly tenant-isolated. For HOAs, that means Vantaca-backed self-service — account balance, maintenance requests, ARC submissions, and violation history — without homeowners calling the office. For tutoring centers, that means LearnSuite-backed scheduling, billing, and enrollment.
- Vantaca integration for authenticated homeowner self-service
- LearnSuite integration for tutoring scheduling, billing, and enrollment
- Standardized adapter SDK so additional systems can be added on request
- Multi-tenant isolation: one management company, many communities, no cross-tenant leakage
Vantaca self-service
OAuth integration pulls balance, maintenance requests, ARC submissions, and violations into authenticated chat, with webhook updates on status changes.
Strict tenant isolation
A parent management company with N sub-tenant communities — each with its own documents, branding, and voice config. Cross-tenant queries are blocked by default.
Adapter SDK
A standardized integration base means new systems of record can be added without rebuilding the core. We'll discuss your stack on the call.
Point us at your portal and we ingest the rest
Onboarding is lighter than you expect
You don't need to hand-upload every PDF. Point the web crawler at an existing community portal and it discovers pages via sitemap and robots.txt, prioritizes governing documents, and fetches linked PDFs — including scanned 1990s-era documents handled by the OCR pipeline. Section-aware chunking preserves legal structure so citations land on the right clause.
- One-click crawl from an existing portal URL discovers pages and linked PDFs
- OCR handles scanned documents with no manual cleanup required
- Section-aware chunking preserves §X.Y.Z structure for accurate citations
- Per-community prompt and voice-persona tuning, no engineering deploy needed
Auto-discovery crawler
Triggered from the admin console, the crawler finds and ingests documents from your portal, with incremental re-crawl to stay current.
Handles messy documents
OCR with caching processes scanned and image-based PDFs; the pipeline doesn't depend on document quality or structure.
Self-service configuration
Adjust tone for homeowner, board, or staff audiences and tune voice persona right from the settings page — in real time.
Compliance, audit trails, and a no-pressure conversation
Built for trust from day one
We know you're evaluating, not buying on a call. The demo is a working session, not a hard sell — we'll be honest about what's live today and what's on the roadmap. And the platform is built with the controls that regulated, resident-facing operations require: every PII access is logged, consent is gated in the widget, and right-to-delete and right-to-export are functional.
- Compliance-grade audit logging records every PII access with actor, reason, and timestamp
- CCPA-ready right-to-delete and right-to-export endpoints
- Consent flow gates data sharing per user before the first message
- Straight answers on what's shipped versus what's planned
Audit-grade logging
Every access is logged and reviewable in the admin audit viewer — proof your answers and data handling are traceable.
Review what the AI answered
The conversations viewer lets your team see exactly what was asked and which sources were cited, in minutes.
Learns over time
A multi-tier memory system means the agent improves per tenant without retraining, so answers get sharper as it runs.
Ready to see it on your own documents?
Book a 30-minute guided demo. Tell us your vertical and current system, and we'll tailor the walkthrough to your communities or your center.